London Council selects Purchasing & Invoicing solution from PROACTIS and Intelliigent Capture
Intelligent Capture partner PROACTIS, a global spend control and eProcurement solution provider, today announced that a London Council has entered into an agreement for the delivery of a new purchasing and invoice processing solution including the award-winning Intelligent Capture Managed Service. The contract extends the use of PROACTIS software and services in the council to automate the purchase-to-pay process while ensuring compliance with organisational sourcing and authorisation rules.
The London Council aims to to derive quick and significant efficiencies by streamlining the purchasing process, eliminate the labour-intensive manual registration of invoices, speed up invoice matching and approvals and gain control of all transactions:
PROACTIS Purchasing will make it easy for the council's employees to buy what they need, while ensuring compliance with corporate policies. It will replace paper with electronic documents and workflow to streamline the process, incorporate controls, and provide visibility of purchasing activity. It will reduce the need for involvement from Procurement for routine purchases and give managers much better control of their budgets by providing full visibility of both current and future purchase commitments.
PROACTIS Invoicing will allow the council to cater for all invoices irrespective of the format that they are received. Paper and PDF invoices will be directed to the Managed Service solution from PROACTIS partner Intelligent Capture where paper invoices will be scanned, then undergoing "Intelligent" invoice data extraction and validation with web-based exception management, PDF’s will be received attached to emails and will be automatically imported with the same extraction and exception management process taking place. With the council receiving all invoices electronically, the complete solution will eliminate time spent on document handling and manual invoice entry; allowing the Council to focus efforts on non-matching and exception invoices.
PROACTIS will be integrated to the Councils CA Masterpiece accounting and financial management system.
PROACTIS is a leading provider of Spend Control and eProcurement solutions. Hundreds of organisations around the world use PROACTIS software and services to streamline and automate processes and obtain best value and control in procurement.
- Source-to-Contract Solutions: to help organisations to automate the full buying cycle from improving the way they find, evaluate and engage suppliers to increasing "on-contract" spending and enabling more effective collaboration with their trading network.
- Purchase-to-Pay Solutions: to enable organisations to streamline the purchase-to-pay process, eliminate labour-intensive manual registration of invoices, speed up invoice matching and approvals and gain control of "after-the-event" purchase claims.
Widely used in mid-to-large sized organisations across private, public and not-for-profit sectors, PROACTIS is routinely integrated with ERP and financial systems. PROACTIS also offers a range of on-premise and cloud-based delivery options, including Software-as-a-Service (SaaS) and dedicated-hosted application delivery, and flexible licensing models.
For further information, please visit www.proactis.co.uk
About Intelligent Capture
Intelligent Capture is a leading document and data capture provider focused on helping organisations drive cost reduction and process improvement within processes such as Accounts Payable. This is achieved through a proven process of understanding and benchmarking current performance, then transforming and automating the current processes to drive cost reduction, incorporating best practices and creating ‘world-class’ performance.
Intelligent Capture combines best practice process knowledge and pedigree to a market-leading software suite, enabling organisations to benefit from a complete range of solutions from paper scanning through to intelligent, template-free data extraction and the ability to receipt purchase invoices irrespective of format (EDI, XML, PDF, email).
Leading organisations pay testimony to the Intelligent Capture solutions and approach, such as Debenhams, Greggs, Screwfix Direct, Bauer Media and Welsh Assembly Government. All have gained benefit from Intelligent Capture award winning solutions while achieving tangible outcomes, automating centralised, de-centralised and Shared Service operations through both on premise and managed service solutions.