How we do it
You can automatically capture documents and extract, process and retrieve the data within your existing Finance/ERP system.
Intelligent Capture enables you to automatically capture documents and extract, process and retrieve data from paper or electronic sources, and speed up the processing of invoices, remittance documents, customer orders and other documents within your existing Finance/ERP system.
With no templates to build, you can process documents from day one, providing unparalleled efficiency, transparency, compliance and control, while leveraging even greater value from your Finance/ERP system.
The document and data capture process (using invoice processing as an example)
Intelligent Capture solutions will enable you to:
- Reduce the amount of time spent on repetitive data entry
- Reduce time spent on incorrect or incomplete invoices
Report on invoice exceptions to highlight problem suppliers and
drive continuous improvement
Paper documents are transformed into images and stored within a document management system where they can be retrieved and viewed at any time. Complying with legal admissibility, all paper copies can subsequently be disposed of, resulting in considerable storage savings.
The term ‘Intelligent’ is apparent in two ways. First, the data is captured and intelligently ‘read’, removing the need for AP staff to create templates for each supplier. Second, unique supplier information is ‘learned’ as the software enhances and improves its own capture performance. These two features combined help to significantly reduce the amount of time AP staff spend on entering supplier details.
Any process is only as good as the quality of the documents coming into it, the time spent identifying and correcting invoices can result in substantial costs for departments such as Accounts Payable. Intelligent Capture utilises a dedicated exception handling capability designed to help identify and correct exception invoices with minimum effort and without disrupting the processing cycle, significantly reducing Accounts Payable related costs.
Powerful reporting capabilities allow you to clearly identify problem suppliers or efficiency issues in areas such as supplier enrolment.